Open Finances

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The County Clerk provides all necessary accounting, payroll, and information to all County departments and the citizenry of Macoupin County.


As stewards of the County’s fiscal resources, we are committed to:

  • Promoting a culture of accountability and ethical conduct.
  • Ensuring compliance through adequate internal controls for the purpose of safeguarding resources and minimizing liabilities.
  • Valuing the contributions of our employees and encouraging their professional growth and development.
  • Analyzing information to forecast trends and assist in decision making.
  • Fostering an environment of open communication, education, cooperation and service.
  • Providing timely and accurate financial reports.
  • Leading local government through the development of innovative financial solutions.
Towards those goals, Pete Duncan has launched numerous data websites to provide interested parties a seat at the table on deciding county finances.

MacoupinBudget.com

The website, MacoupinBudget.com, provides unprecedented access to Macoupin County government budget and expense information. The easy to use tool utilizes interactive charts and graphs to give visitors details on each department’s budget, how much money they spent, and what they spent it on for two decades worth of data. This will allow all taxpayers to see trends and themes in spending and keep an eye what their government is doing for them.

“This new tool will open the door to county government financial decision making to every taxpayer,” Duncan said. “Making it simpler for everyone to understand Macoupin’s budget will not only ensure better, smarter government in tough economic times, but increase openness and transparency in an innovative way. MacoupinBudget.com gives taxpayers the power to shine the light on how tax dollars are being spent.” 

Previously available financial documents, such as the county’s checkbook summaries that Duncan put online in 2012, along with brand new reports, such as yearly expense reports, are also being housed on the site’s information page. “By putting all the County’s financial data that is on line in one destination, we’re trying to make it as simple as possible for anyone interested to work through the budget process in the county,” said Duncan.
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MacoupinCheckbook.com
Users of MacoupinCheckbook can quickly sort through available data based on department head, budget, vendor information, what money is being spent on and payment date. Nearly all County payments can be viewed on the site down to individual transactions.

Budget, expense and vendor data will be updated on a monthly basis after each County Board meeting when bills are approved for payment. Available data goes back to September 1, 2005, when the County moved to its current financial software. The checkbook is all open data, meaning it is searchable and can be downloaded.

While all the information included on MacoupinCheckbook was previously available by request on paper printouts, County Clerk Pete Duncan said placing a decade’s worth of payment data online demonstrates his and his staff’s commitment to open government. “By allowing any taxpayer in Macoupin County 24/7 access to see for themselves the County’s checkbook, the accountability of County government is strengthened, the door to budget decisions is opened, and public awareness of all the County’s services is increased. It’s another great example of how my office is utilizing technology to provide better, smarter government.” 
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MacoupinPayroll.com
The online payroll database follows in the footsteps of the State of Illinois’ salary website. The name of virtually all County employees and their yearly wage is listed as well as the department they work in and their job title, similar to the State’s site. However, Macoupin’s payroll website adds additional information such as overtime pay, employer-paid benefit compensation packages, mileage reimbursements, as well as employee information such as hire date and bargaining unit information.

Duncan explained that the data going back to 2006 is available, which is currently seven more years than the State has online. The County will also add data on a monthly basis.

“There is no doubt that with local government budgets shrinking the largest piece of the budget is employee salary and benefits,” said Duncan.  “By launching this salary database, Macoupin is inviting all taxpayers to be an active participant in understanding how their tax dollars are being spent. On a daily basis, those interested will be able to understand better the tough choices Macoupin County is making to provide better service for less cost.”
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© 2018 Macoupin County Clerk

201 E Main St, P.O. Box 107, Carlinville, IL 62626  P: (217) 854-3214

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